Malaysia’s e-invoicing regime aims to support the growth of the digital economy by strengthening digital services infrastructure and digitalizing the tax administration. Based on specific needs and business requirements, taxpayers can choose from one of the two distinct e-Invoice transmission mechanisms:
A portal (MyInvois Portal) hosted by the Inland Revenue Board of Malaysia (IRBM)
Application Programming Interface (API)
Transmission using API can further be:
Through non-Peppol technology providers (3-corner model)
Through Peppol service providers (Peppol 4-corner model)
Malaysia is following a phased approach to the roll out of e-invoicing with the following timeline:
Targeted Taxpayers
Taxpayers with an annual turnover or revenue of more than RM100 million
Taxpayers with an annual turnover or revenue of more than RM25 million and upto RM100 million
All taxpayers
Implementation Date
1st August 2024
1st January 2025
1st July 2025
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Targeted Taxpayers
Taxpayers with an annual turnover or revenue of more than RM100 million
Implementation Date
1st August 2024
Targeted Taxpayers
Taxpayers with an annual turnover or revenue of more than RM25 million and up to RM100 million
Reduce manual efforts and errors with automated invoicing processes
Facilitate seamless and easy tax reporting
Improve operational efficiency
Digitize tax and financial reporting and boost the country’s digital economy
Scope of e-Invoicing
Malaysia’s e-invoicing framework distinctly outlines requirements for B2C (Business to Customer) and B2G (Business to Government) transactions
e-invoicing is mandatory for entities exceeding RM100 million in annual turnover
B2C entities are not mandated to use e-invoicing
What Does it Mean for Organizations
Organizations in Malaysia must transform existing processes to align with the region’s e-invoicing rules. They must optimize processes and ensure compliance with the new e-invoicing regime. To achieve this, they need a robust technology solution that can automate the e-invoicing process in alignment with the country’s rules and requirements.
SunTec e-Invoicing for Organizations
Organizations can successfully meet Malaysia’s e-invoice mandate with SunTec E-Invoicing. Our product ensures that Malaysian organizations not only meet the compliance requirements efficiently but also optimize their invoicing processes. SunTec E-Invoicing is equipped to meet the requirements of both the 3-corner and the Peppol-based 4-corner models that Malaysia is following.
The 3-corner model
SunTec e-invoicing can generate e-invoices and e-notes in the prescribed XML or JSON formats as per UBL 2.1 specification. It can directly upload the generated e-invoices and e-notes onto the MyInvois System using the APIs published by IRBM. E-invoices and e-notes, validated by the MyInvois System can be logged with the additional Unique Identifier Number from IRBM, for subsequent processing including the PDF generation.
Rejection and cancellation of e-invoices and e-notes can also be done using IRBM’s published APIs.
The error management module of the product allows to reprocess erroneous e-invoices and e-notes, after necessary corrections.
The Peppol-based 4-corner model
SunTec e-invoicing can generate e-invoices in the prescribed Malaysia PINT format, fully aligned with the specifications of the Malaysia Digital Economy Corporation (MDEC) for seamless uploading of e-invoices and e-notes. The system integrates with the seller’s Peppol Access Point Service Provider.
The SunTec e-Invoicing Advantage
Seamless Integration with Taxpayer Systems
Standard interfaces make the product system agnostic
Multi-channel interfacing options: Feed, Database Staging (Push and Pull), and Online Processing via API
End-to-end Compliance
Electronic generation of e-invoices and e-notes in XML, JSON, or PINT formats
Direct integration with MyInvois System for seamless e-invoice and e-note uploads
Integration with any Peppol-accredited Access Point Service Provider for e-invoice and e-note uploads
Data-level validations are performed upfront during invoice processing to eliminate validation failures
Pre-packaged standard code libraries to ensure accuracy and compliance
Multi-currency support for e-invoice and e-note generation
Generate compliant B2C e-invoices at both transaction and consolidated levels for reporting to MyInvois System
Configurable rules to meet evolving requirements
Automation for Streamlined Operations
Fully automated process from transaction receipt, processing, e-invoicing generation, to integration
Automated logging, monitoring, and reprocessing of e-invoicing technical errors
Automatic email alerts with process execution details sent to a pre-configured user group
Complete Digital Invoice Management
Configurable, business entity-specific template-based PDF generation
Customizable password encryption for PDF invoices and credit notes
Automated emailing of PDF invoices and credit notes to customers
APIs enabling customers to download PDF invoices and credit notes via online channels
Regeneration of PDF invoices and credit notes as needed
MIS Reports and Data Extracts
Standard MIS reports on e-invoice and e-note generation, failures, and exchanges with customers
In Malaysia, e-invoicing is the electronic issuance, receipt, and storage of tax invoices in a structured format, as mandated by the Inland Revenue Board of Malaysia (IRBM/LHDN). Learn more
2. When is e-Invoicing mandatory in Malaysia?
E-invoicing will be phased in from August 2024, starting with businesses exceeding RM 100 million in annual revenue. Full implementation is planned by July 2025. to meet Malaysian e-invoicing requirements.
3. Who must comply with Malaysia's e-Invoicing mandate?
All businesses and individuals who are taxpayers under the Income Tax Act 1967 must comply according to the phased schedule set by IRBM and meet Malaysian e-invoicing standards.
4. What framework does Malaysia use for e-Invoicing?
Malaysia adopts the Continuous Transaction Control (CTC) model with real-time or near real-time validation of invoices via the MyInvois system, in line with evolving Malaysian e-invoicing requirements.
5. Which invoice formats are allowed?
Only structured digital formats like XML/JSON are permitted. Unstructured formats like PDF or Word files are not valid for compliance.
6. How can SunTec’s e-Invoicing solution assist?
SunTec’s platform offers comprehensive Malaysia e-invoicing solutions by enabling businesses to validate and generate compliant e-invoices, integrate with IRBM systems, and automate tax reporting through the Malaysian electronic invoicing platform. Explore Malaysia Solution
7. What benefits does e-Invoicing bring in Malaysia?
Advantages include accurate tax reporting, reduced errors, seamless integration with IRBM systems, and faster transaction cycles.
8. Where can I get a demo of the solution?
For a walkthrough of SunTec’s Malaysia-compliant e-invoicing solution, Request Demo
