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Stay Compliant with Malaysia’s e-Invoicing Regime

Ensure foolproof compliance

e-Invoicing in Malaysia

Malaysia’s e-invoicing regime aims to support the growth of the digital economy by strengthening digital services infrastructure and digitalizing the tax administration. Based on specific needs and business requirements, taxpayers can choose from one of the two distinct e-Invoice transmission mechanisms:

  • A portal (MyInvois Portal) hosted by the Inland Revenue Board of Malaysia (IRBM)
  • Application Programming Interface (API)

Transmission using API can further be:

  • Through non-Peppol technology providers (3-corner model)
  • Through Peppol service providers (Peppol 4-corner model)

Malaysia is following a phased approach to the roll out of e-invoicing with the following timeline:

Targeted Taxpayers

Taxpayers with an annual turnover or revenue of more than RM100 million

Taxpayers with an annual turnover or revenue of more than RM25 million and upto RM100 million

All taxpayers

Implementation Date

1st August 2024

1st January 2025

1st July 2025

Mobile Table Slider
Targeted Taxpayers
Taxpayers with an annual turnover or revenue of more than RM100 million
Implementation Date
1st August 2024
Targeted Taxpayers
Taxpayers with an annual turnover or revenue of more than RM25 million and up to RM100 million
Implementation Date
1st January 2025
Targeted Taxpayers
All taxpayers
Implementation Date
1st July 2025

Source: HASiL Malaysia

Key Objectives

  • Reduce manual efforts and errors with automated invoicing processes
  • Facilitate seamless and easy tax reporting
  • Improve operational efficiency
  • $ Digitize tax and financial reporting and boost the country’s digital economy

Scope of e-Invoicing

  • Malaysia’s e-invoicing framework distinctly outlines requirements for B2C (Business to Customer) and B2G (Business to Government) transactions
  • e-invoicing is mandatory for entities exceeding RM100 million in annual turnover
  • B2C entities are not mandated to use e-invoicing

What Does it Mean for Organizations

Organizations in Malaysia must transform existing processes to align with the region’s e-invoicing rules. They must optimize processes and ensure compliance with the new e-invoicing regime. To achieve this, they need a robust technology solution that can automate the e-invoicing process in alignment with the country’s rules and requirements.

SunTec e-Invoicing for Organizations

Organizations can successfully meet Malaysia’s e-invoice mandate with SunTec E-Invoicing. Our product ensures that Malaysian organizations not only meet the compliance requirements efficiently but also optimize their invoicing processes. SunTec E-Invoicing is equipped to meet the requirements of both the 3-corner and the Peppol-based 4-corner models that Malaysia is following.

The 3-corner model

SunTec e-invoicing can generate e-invoices and e-notes in the prescribed XML or JSON formats as per UBL 2.1 specification. It can directly upload the generated e-invoices and e-notes onto the MyInvois System using the APIs published by IRBM. E-invoices and e-notes, validated by the MyInvois System can be logged with the additional Unique Identifier Number from IRBM, for subsequent processing including the PDF generation.

Rejection and cancellation of e-invoices and e-notes can also be done using IRBM’s published APIs.

The error management module of the product allows to reprocess erroneous e-invoices and e-notes, after necessary corrections.

The Peppol-based 4-corner model

SunTec e-invoicing can generate e-invoices in the prescribed Malaysia PINT format, fully aligned with the specifications of the Malaysia Digital Economy Corporation (MDEC) for seamless uploading of e-invoices and e-notes. The system integrates with the seller’s Peppol Access Point Service Provider.

The SunTec e-Invoicing Advantage

Seamless Integration with Taxpayer Systems
  • Standard interfaces make the product system agnostic
  • Multi-channel interfacing options: Feed, Database Staging (Push and Pull), and Online Processing via API
  • Electronic generation of e-invoices and e-notes in XML, JSON, or PINT formats
  • Direct integration with MyInvois System for seamless e-invoice and e-note uploads
  • Integration with any Peppol-accredited Access Point Service Provider for e-invoice and e-note uploads
  • Data-level validations are performed upfront during invoice processing to eliminate validation failures
  • Pre-packaged standard code libraries to ensure accuracy and compliance
  • Multi-currency support for e-invoice and e-note generation
  • Generate compliant B2C e-invoices at both transaction and consolidated levels for reporting to MyInvois System
  • Configurable rules to meet evolving requirements
  • Fully automated process from transaction receipt, processing, e-invoicing generation, to integration
  • Automated logging, monitoring, and reprocessing of e-invoicing technical errors
  • Automatic email alerts with process execution details sent to a pre-configured user group
  • Configurable, business entity-specific template-based PDF generation
  • Customizable password encryption for PDF invoices and credit notes
  • Automated emailing of PDF invoices and credit notes to customers
  • APIs enabling customers to download PDF invoices and credit notes via online channels
  • Regeneration of PDF invoices and credit notes as needed
  • Standard MIS reports on e-invoice and e-note generation, failures, and exchanges with customers
  • Configurable, template-based data extracts

Get in touch to begin your e-invoicing journey today!

Resources to Help Navigate Your e-Invoicing Journey

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Take the first step towards e-invoicing excellence.

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